The first step in evaluating the capabilities of a VDR is to identify your specific needs and how you intend to utilize the product within your company. This will help you determine the features and services that are essential. Then, you can begin evaluating the different options to see what fits best with your business model. This will ensure that your company gets the most value from the software. It can also avoid issues in the future which could include unaffordable charges for storage and users.
Look for a VDR that has robust security features like encryption and authentication protocols. Additionally, a reliable VDR has watermarks which make it difficult for viewers who are not authorized to capture or copy the documents. You can also choose a VDR that requires multi-factor authentication or IP restrictions to access, as well as the use of a timer to limit the time that users can view the documents on their devices.
Consider whether you can determine if the VDR allows user management or document approvals. These capabilities can be useful for a wide range of businesses. If your business is in the real estate sector, you might require sharing confidential documents with third parties as part of loan syndication. A modern VDR equipped with these features will provide a secure, collaborative environment that makes it simple to share documents without fear of being exposed.
Finalize, decide the degree to which your VDR is for different operating systems and devices. Find a vendor that has mobile apps as well as a universal search feature and support through multiple channels including email, phone and chat.
